Frequently Asked Questions

To add or remove someone from your deed following a marriage, divorce, death, etc., we recommend contacting an attorney or abstract/title search company to have the proper documentation drawn up and recorded.  The Auditor’s office can no longer prepare a quit claim deed ourselves.

Contact an abstract/title search company to have one prepared.

A split or combination of lots or parcels of land must be approved by the necessary planning department.  If you live in the county (outside of any city limit) you should start the process with the county planning department.  If you live inside a city’s boundaries, contact your city’s planning department to sign off first.

There is an Optional Vendor Welcome Letter that you can use on the intranet under the Auditor’s Accounts Payable page.

A vendor cannot be paid while they are on hold or inactive.  They may be on hold or inactive for various reasons, and normally a new W-9 is required before they are made active again.  Please contact Accounts Payable to find out more on the specific vendor needed.

We have a Receipt Affidavit that can be completed and signed to take the place of a lost or non- itemized receipt.

The Employee Agreement for Credit Cards can be found in the Employee Handbook and also on the intranet under the Auditor’s Accounts Payable page.  This form needs to be completed once a year by anyone who holds or uses a county credit card.

The forms for EFT (direct deposit) for vendor or employee reimbursements are located on the intranet under the Auditor’s Accounts Payable page.  Accounts Payable does not have access to Payroll records and cannot use Payroll information for your reimbursements.  A separate form needs completed for Accounts Payable use.  Changes in banking information also need to be reported separately to Accounts Payable, as we do not have access or know when Payroll changes are made.

You can find information on employee reimbursements including mileage, meals, tolls and travel, along with the forms to complete on the intranet Auditor’s Accounts Payable Page.

 A blank W-9 form is available on our Intranet Auditor’s Accounts Payable page.  You can also get instructions directly from the IRS on their web page https://www.irs.gov/forms-pubs/about-form-w-9

A copy of Pottawattamie County’s W-9 is available on our Intranet Auditor’s Accounts Payable page.  This form is fillable so you can enter your department name into line 2 on the form.  You can also specify your account number with the company you are providing it to into line 7.  Be sure to also enter the date that you are giving them the form.

A copy of Pottawattamie County’s Iowa Tax Exempt form is available on our Intranet Auditor’s Accounts Payable page.  This is a fillable form that requires you to complete the seller information of the vendor you will be providing the form to.  You can enter your department’s name in the DBA line for the Purchaser.  Please see the Auditor’s Accounts Payable page for more information on tax exemptions.

You can find an Affidavit Claim form on the intranet under the Auditor’s Accounts Payable page.  Please also reach out to Accounts Payable if you still have questions.

A W-9 is needed for any payments made by Accounts Payable.