Recorder Department
227 South 6th Street
Council Bluffs, Iowa 51501

Office Hours

8:00 AM - 3:30 PM
Real Estate Filings, Marriage Applications, and Passports
8:00 AM - 4:00 PM
Boat, Snowmobile, ATV, Birth & Death Records

Phone Numbers

Office Primary: 712.328.5612
Fax: 712.328.4738


March 17, 2020

The Recorder’s Office will not be open to the public until further notice due to the COVID-19 response effective Wednesday, March 18th, 2020

In order to conduct business with the Recorder’s Office, please read the following instructions;

  1. Passports are temporarily suspended until further notice
  2. Real Estate / Recording of documents = either electronically or mailed

Call 712-328-5612 and dial #2 for instructions

  1. Recreational vehicles such as boats, snowmobiles and atv’s

Call 712-328 5612 and dial #3 to receive instructions to register or obtain license

  1. Vitals Records – Birth, death and marriage certificates

Call 712-328 5612 and dial #4 to receive instructions on applying for birth, death, marriage certificates and marriage license

Please note that since the Recorder’s Office is not open to the public, all work will be done either by mail, email, phone, electronically or fax.  There will be no face to face contact.

Email Contacts:

  • Kathie Kallas
  • Marilyn Hebing
  • Lynn Herrington
  • Mark Brandenburg

Recently Added Feature:

Passport Services (including photos!) 

Due to the COVID-19 outbreak, Passport services have been suspended until further notice.

The Recorder’s Office is now a Passport Acceptance Facility.
Hours are:
8 am – 3:30 pm Monday thru Friday
Call 712-328-5609 if you have any questions.
Please go to www.travel.state.gov to download forms and see additional information.


Property Fraud Alert!

Free Service provided by your Pott. Co. Recorder, Mark Brandenburg!
Protect your most valuable investment!  Sign up to be notified if a real estate document with your name on it is recorded in the Pott. County Recorders office.
Sign up for free at https://pfa.fidlar.com/IAPottawattamie  or call the Property Fraud Alert Hotline at


Recording Fees

Recording Fees (Effective July 1, 2009)

Affidavit $7.00 1st page $5.00 Each Additional Page
Change of Title* $7.00 1st page + Auditor Fee $5.00 Each Additional Page
Contracts* $7.00 1st page + Auditor Fee $5.00 Each Additional Page
Deeds* $7.00 1st page + Auditor Fee $5.00 Each Additional Page
Leases $7.00 1st page $5.00 Each Additional Page
Mortgages $7.00 1st page $5.00 Each Additional Page
Releases $7.00 1st page $5.00 Each Additional Page
Trade Names $7.00 1st page $5.00 Each Additional Page
UCC $7.00 1st page $5.00 Each Addendum

 EFFECTIVE 07/01/2009 All land transfers with a septic system require a septic system inspection certificate attached to the Groundwater Hazard Statement before the document can be recorded.

Electronic filings or esubmissions are processed every workday between 8:00AM and 9:00AM. All esubmissions received after 9:00AM will be processed the next business day.

All paper documents submitted for recording after 3:00PM will be processed the next business day.

-*In addition to the above recording fees, Deeds, Change of Name, Condemnations and Contracts require an additional $5.00 transfer fee for each separate parcel of real estate involved with a $50.00 Maximum.
-Documents larger than 11X14 are required to have original sized copies to accompany it.
-A page longer than 14 inches and any attached piece will be considered an additional page.
-Ucc fixture filings are 2 pages and must have the 2nd page addendum with them to file.

Definition of parcel:
Section 1. Section 331.507, subsection 2, paragraph a, code 1985, is amended by striking the paragraph and inserting in lieu thereof the following:

  1. For a transfer of property made in the transfer records, $5.00 for each separate parcel of real estate described in a deed, or transfer of title certified by the clerk of the district court. However, the fee shall not exceed fifty dollars for a transfer of property, which is described in one instrument of transfer.
    1. For the purpose of this paragraph, a parcel of real estate includes:
      1. For real estate located outside of the corporate limits of a city, all contiguous land lying within a numbered section.
      2. For real estate located within the corporate limits of a city, all contiguous land lying within a platted block or subdivision.
    2. Within a numbered section, platted block or Subdivision, land separated only by a public street, alley, or highway remains contiguous.

In order to comply with national standards, Iowa has adopted Document Formatting Standards. Senate File 371, which took effect July 1. 2005, states that all documents presented for recording (except those listed below) MUST meet the following requirements:

All documents shall consist of one or more individual pages not permanently bound or in a continuous form. A page means a writing, printing, or drawing, other than a plat or survey or a drawing related to a plat or survey, occurring on one side only, and not larger than eight and one-half inches in width and fourteen inches in length. The document shall not have any attachment stapled or otherwise affixed to any page except as necessary to comply with statutory requirements. However, individual pages of a document may be stapled for presentation for recording. Labels that are firmly attached are acceptable.

  • The first page of each document shall have a top margin of at least three (3) inches of vertical space from left to right which shall be reserved for the recorder’s use. All other margins on the document shall be a minimum of three-fourths of one inch. Nonessential information such as page numbers or customer notations may be placed in a margin except the top margin.
  • All preprinted text shall be at least eight points in size and no more than twenty characters and spaces per inch. All other text typed or computer generated, including but not limited to all names of parties to an agreement, shall be at least ten point in size and no more than sixteen characters and spaces per inch
  • Each document shall be of sufficient legibility to produce a clear reproduction.
  • Each document shall be on white paper of not less than twenty-pound weight w/without watermarks or other visible inclusions.
  • All signatures on a document shall be in black or dark blue ink and of sufficient color and clarity to ensure that the signatures are readable when the document is reproduced. All names shall be typed, printed, or stamped beneath the original signature.
  • Embossed or inked stamps shall not cover or otherwise materially interfere with any part of the document.
  • Each document that is presented for recording shall have the following information on the first page below the three-inch margin: a) the name, address, and telephone number of the individual who prepared the document; b) the name of the taxpayer and a complete mailing address for any document or instrument of conveyance; c) a return address; d) the title of the document; e) all ‘ grantors’ names; f) all grantees’ names; g) any address required by statute; h) the legal description of the property and parcel identification number, if required. If insufficient space exists on the first page for all of the information previously described, the page reference of the document where the information is located shall be noted on the first page.

The following documents are exempt from document formatting requirements:

  • A document that was signed before July 1, 2005.
  • A military separation document.
  • A document that executed outside of the United States.
  • A certified copy of a document issued by a governmental agency, including a vital record.
  • A document where one of the original parties is deceased or otherwise incapacitated.
  • A document formatted to meet court requirements.
  • A federal tax lien.
  • A filing under the uniform commercial code, chapter 554.
  • A plat or survey or a drawing related to a plat or survey.

On or after July 1. 2005, a document that does not conform to the document formatting standards shall not be recorded except upon payment of an additional recording fee of $10.00 per document or instrument.

Platting of a subdivision– please contact the Recorder’s Office for platting requirements before you submit the documents for recording.

Recorder Contacts:

Mark Brandenburg, County Recorder
Marilyn Hebing, Operations and Passport Manager
Lynn Herrington, 1st Deputy

In the Spotlight

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Pottawattamie County Emergency Notification System

Pottawattamie Alert is the countywide emergency notification system serving all residents within Pottawattamie County and its communities.

Part of the Alert Iowa System, Pottawattamie Alert is a high-speed notification and weather warning service. This no-charge service is available to businesses and residents of Pottawattamie County and its Communities that allows public officials to warn citizens of pending emergencies, critical public information during disasters, recommended protective actions, and provides automated severe weather warnings tailored to your preferences. The system can also be used to provide other important information to communities.