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Pottawattamie County Human Resources is excited to announce the hiring of a Human Resources Assistant!
An individual in this position, under general supervision of the Human Resources Director, coordinates and provides administrative support for the Human Resources Department. This individual is also responsible for assisting the Executive Assistant to the Board of Supervisors on an as needed basis. Serves as a confidential assistant to the Human Resources Director and Board of Supervisors.
Provides administrative and clerical support services to the Human Resources department and Risk Management division.
Assists the Executive Assistant to the Board of Supervisors on an as needed basis and serves as Executive Assistant to the Board of Supervisors in the absence of the incumbent.
Assists the Risk Manager with insurance and workers compensation claims processing and training records.
Coordinates the hiring process including posting job vacancies, explain application and hiring process to applicants, applicant correspondence, review applications for minimum qualifications, assist departments with the interview scheduling process, extend job offers, conduct background check and schedule pre-employment physicals/drug screens and assist with new hire employment/payroll forms.
Responsible for ongoing maintenance and updates to the online application tracking system including training for new departmental users.
Manages and updates department webpage and social media sites.
Prepares, composes, and types departmental communications and records including correspondence, memorandums, reports; develop electronic forms and computer spreadsheets to track records and other related information. Update personnel records in the HR software system.
Manages daily financial activities, which may include assisting with accounts payable, and purchasing.
Establishes and maintains an accurate file system of official documents, periodicals, reports, forms, and correspondence which may be of a confidential nature.
Operates standard office equipment in the performance of job duties; i.e. fax machine, personal computer, copier, scanner, calculator, ten key, multi-line phone system, paper shredder, etc.
Establishes and maintains effective working relationships with the general public, employees, Elected officials, Department Heads and supervisors.
Answers incoming calls and greet visitors to the department, respond to inquiries and/or refers visitors to appropriate sources for assistance.
Maintains the confidentiality of all information, communications, documents and correspondence in the Board of Supervisors and Human Resources department.
Perform other duties as directed or as the situation dictates.
Regular and reliable attendance at work reporting location is an essential function of this position. Ability to report to work on time and in accordance with established work schedule.
Knowledge of and the ability to apply modern office procedures and clerical techniques utilized in a professional office setting.
Knowledge of basic and routine human resource and legal procedures and principles.
Knowledge of basic bookkeeping and accounting principles.
Ability to learn the county organizational structure.
Excellent written and verbal skills with impeccable grammar and punctuation.
Skill in the use of computers. Must be proficient in the Microsoft Office suite, including word, excel, power point, outlook including outlook and google calendar. Ability to learn county software programs and keep up to date with changing technology.
Strong organization skills with keen eye for detail and accuracy.
Strong interpersonal skills to interact with all levels of personnel, developing relationships proactively.
Ability to follow complex oral and written instructions.
Ability to handle multiple tasks and changing priorities while managing high degree of accuracy.
Ability to maintain confidentiality and security of information.
Ability to provide customer service that is professional, courteous and responsive.
Ability to manage multiple deadlines and solve problems appropriate to the position. Must be resourceful and intuitive.
Ability to work independently on projects and exercise independent judgment to make administrative decisions.
Ability to operate common office equipment such as photocopiers, multi-line telephone, postage machines, fax, calculators and typewriter.
Associates degree in human resources, business, legal services or related field and three (3) to five (5) years’ experience in professional office setting or any equivalent combination of education and experience which provides the required knowledge, skills and abilities.
Must possess a valid driver’s license and be insurable under the county’s liability coverage. May require the use of a personal vehicle for official business.
